1 GOVERNMENT OF HIMACHAL PRADESH HIGHER EDUCATION DEPARTMENT (Hr. EDUCATION A-SECTION) No.EDN-A-Kha(15)13/2010 Shimla-2 17 th March NOTIFICATION In pursuance of the recommendations of the University Grants Commission and as adopted by the Government vide this department letter of even number dated 6 th June 2011 ( APPENDIX-V) regarding adoption of the Academic Performance Indicator (API) based Personal Based Appraisal System (PBAS) for the promotions of Teachers and other equivalent cadres of Government Degree colleges, Government Sanskrit Colleges and Librarians (College Cadre) under Career Advancement Scheme and in supersession of this department notification No. EDN-A-Chha(7)-10/98-Loose, dated and further amended from time to time, the Governor, Himachal Pradesh is pleased to order to frame the following Regulations, namely:- 1. Short title, application and commencement: 1.1 These Regulations may be called the Himachal Pradesh Higher Education Department (Minimum Qualifications for Promotions of Teachers and other equivalent cadres and Librarians (College Cadre) of Government Degree colleges, Government Sanskrit Colleges and other measures for the Maintenance of Standards) Regulations, They shall come into force with immediate effect. Provided that in the event, any candidate becomes eligible for promotion under Career Advancement Scheme in terms of these Regulations on or after 1 st July 2010, the promotion of such a candidates shall be governed by the provisions of these Regulations. Provided further that notwithstanding anything contained in these Regulations, in the event any candidate became eligible for promotion under Career Advancement Scheme on or prior to 30 th June 2010, the promotion of such a candidate under Career Advancement Scheme shall be governed by the old guidelines issued by the Government vide Notification No. EDN-A-Chha(7)-10/98-Loose, dated as amended from time to time in this regard on the recommendation of the UGC. 2. The minimum qualifications for appointment and other service conditions of College Teachers, Librarians as a measure for maintenance of standards in the Higher Education, shall be as provided in the Annexure to these Regulations and as per the provisions of the Recruitment and Promotions Rules of the concerned posts notified by the Government and amended from time to time. 3. The Government has decided that the matters pertaining to the Professors in the Government Colleges will be intimated separately. 4. With the adoption of these Regulations the instructions regarding submission of assessment reports as per the existing ACR Forms stands withdrawn and the new Annual Performance Based Appraisal System (PBAS) as per new format enclosed as Appendix-IV with these Regulations shall be applicable. By Order, Secretary (Hr. Edu.) to the Government of Himachal Pradesh. Endst. No. Dated Shimla Copy to:- 1. The Accountant General (Audit), Himachal Pradesh, Shimla The Sr. Dy. AG (A&E), Himachal Pradesh, Shimla The Secretary to the Governor, Himachal Pradesh, Shimla The Principal Secretary (Finance) to the Government of Himachal Pradesh, Shimla.
2 5. The Director of Higher Education, Himachal Pradesh, Shimla-1 6. The Controller, Printing and Stationary Department, H.P. Shimla-5 for publication in the Rajpatra (Extra Ordinary). 7. All Principals (Government Colleges & Government Sanskrit Colleges) affiliated to the HP University. 8. The Registrar, HP University, Shimla-5 9. The Secretary, University Grants Commission, Bahadur Shah Zaffar Marg, New Delhi. 10. The President / General Secretary, HPGCTA. 11. Guard file. Under Secretary (Hr. Edu.) to the Government of Himachal Pradesh.
3 GOVERNMENT OF HIMACHAL PRADESH DEPARTMENT OF HIGHER EDUCATION ANNEXURE REGULATIONS ON MINIMUM QUALIFICATIONS FOR APPOINTMENT OF TEACHERS AND OTHER ACADEMIC STAFF IN GOVT. COLLEGES IN HIMACHAL PRADESH AND MEASURES FOR THE MAINTENANCE OF STANDARDS IN HIGHER EDUCATION, These Regulations are issued for minimum qualifications for appointment and other service conditions of College Teachers, College Principals and College librarians (UGC Scales) for maintenance of standards in higher education and revision of pay scales COVERAGE The scheme applies to teachers and equivalent cadres of Govt. Colleges, (excluding Technical, Medical, Agricultural and Veterinary Science Colleges and Universities,) PAY SCALES, PAY FIXATION FORMULA AND AGE OF SUPERANNUATION, ETC The revised scales of pay and service conditions including age of superannuation in Govt. College of Himachal Pradesh shall be strictly in accordance with the decision of the State Government notified vide notification No.EDN-A-B(7)-2/2008, dated ( APPENDIX-I ) The pay scale shall, in the Govt. Colleges, be fixed in accordance with the pay fixation formula developed by the UGC and approved by the Govt. of Himachal Pradesh, as contained in Govt. Notification dated ( APPENDIX-I ). No pay and allowances other than what has already been notified vide Govt. notification dated (Appendix-I) shall be applicable to the teachers (including Principals) and equivalent cadres in Govt. Colleges unless and until adopted and notified by the Govt. of Himachal Pradesh The pay fixation formula for teachers shall apply for other positions in the library and teachers in physical education Cadres in the Govt. Colleges of Himachal Pradesh as mentioned in clause & above The revised scales of pay and age of superannuation as provided in Clause above, is extended only to Govt. colleges coming under the purview of the State Legislature and maintained by the State Governments, subject to the implementation of the scheme as approved by the Government of Himachal Pradesh in adherence of the terms and conditions laid down in the State Government notification provided as APPENDIX-I with all conditions specified in these Regulations All other aspects which are not covered in these Regulations, on applicability, financial assistance, date of implementation of revised pay and allowances and payment of arrears, etc. shall be as laid down in the State Government Notifications provided as APPENDIX-I of these Regulations RECRUITMENT AND QUALIFICATIONS The direct recruitment to the posts of Assistant Professors, College Principals, and College Librarian (UGC Scale) in Govt. Colleges of Himachal Pradesh and Acharya and Pracharyas in Government Sanskrit Colleges of Himachal Pradesh shall be on the basis of merit through all India advertisement and selection by the HPPSC as per the provisions made and prescribed in the Recruitment and Promotion Rules for the concerned posts The minimum qualifications required for the post of Assistant Professors, College Principals, and College Librarian (UGC Scale) in Govt. Colleges of Himachal Pradesh and Acharya and Pracharyas in Government Sanskrit Colleges of Himachal Pradesh will be as prescribed under
4 the notified R&P Rules of the teaching cadre and equivalent cadre in colleges, as well as modified by the State Government from time to time PERCENTAGE EQUIVALENCE OF GRADE POINTS FOR A SEVEN POINTS SCALE: ( To be considered for all categories of teachers as well as equivalent cadres in Govt. Colleges of Himachal Pradesh) It is hereby clarified that where the University / College / Institution declare results in grade points which is on a scale of seven, the following mechanism shall be referred to ascertain equivalent marks in percentage: SELECTION COMMITTEE: Grade Grade Point Percentage Equivalent O Outstanding A - Very Good B - Good C - Average D Below Average E - Poor F - Fail Selection Committee for Govt. Colleges in Himachal Pradesh shall be as under:- For Direct Recruitment:- Himachal Pradesh Public Service Commission and / or as specified in R&P Rules for all posts of Colleges teachers i.e. Assistant Professors (in all subjects including Physical Education), College Principals and College Librarians and Acharyas and Pracharyas of Government Sanskrit Colleges, and / or a selection committee constituted by the state government and / or dully constituted selection committees set up under the rules & instructions of the state government Any instructions / recommendations (on any aspect of Regulations), issued as amendment in UGC guidelines / UGC regulations 2010, at any later date by MHRD / UGC, shall be applicable in the Higher Educational Institutions of the State (including Govt. Colleges) only after due adoption of such amendments by the Govt. of Himachal Pradesh and not otherwise SELECTION COMMITTEE AND GUIDELINES ON SELECTION (IN GOVT. COLLEGES)For all CAS promotions (under Career Advancement Scheme) Selection Committee Specification, are mentioned under clause SELECTION PROCEDURES: The overall selection procedure shall incorporate transparent, objective and credible methodology of analysis of the merits and credentials of the applicants based on weightages given to the performances of the candidate in different relevant dimensions and his/ her performance on a scoring system Proforma, based on the Academic Performance Indicators (API) as provided in this Regulations in Tables I to IX of Appendix III. In order to make the system more credible, respective selection committees may assess the ability for teaching and / or research aptitude through a seminar or lecture in a class room situation or discussion on the capacity to use latest technology in teaching and research at interview stage. These procedure can be followed for both direct recruitment and CAS promotions wherever selection committees are prescribed in these regulations The Government of Himachal Pradesh adopt these Regulations for selection committees and selection procedures through their respective statutory bodies incorporating the Academic
5 Performance Indicator (API) based Performance Based Appraisal System (PBAS) at the institutional level for Govt. Colleges to be followed transparently in all the selection processes. An indicative PBAS template Proforma ( APPENDIX-IV ) for direct recruitment (College Principal : 25% of cadre ) and for Career Advancement Scheme (CAS) based on API based PBAS has been developed ( as Annual Performance Based Appraisal : new ACR Proforma ) by the department of higher education for teachers (all categories ) equivalent cadres working in Govt. College, as self-assessment cum performance appraisal forms for teachers in strict adherence to the API criteria based PBAS prescribed in these Regulations Similar Annual Performance Based Appraisal proforma shall be developed for teachers in Physical Education and College Librarians (UGC Scale) Regarding representation to academicians representing Scheduled Caste/ Scheduled Tribe / OBC/ Minority/Women/Differently-abled categories in selection committees: i) In case of Selection Committee for CAS promotions in Govt. Colleges, provisions shall be made as per Govt. Norms and polices of Govt. of Himachal Pradesh notified from time to time. ii) Such provisions in case of Selection Committee in respect of direct recruitment of Assistant Professors ( 100% of cadre ), College Principals (25% of cadre ) and College Librarian (100% of the cadre at entry stage) shall be as per provisions of Himachal Pradesh Public Service Commission (i) As per UGC Regulations, besides the indexed publications documented by various disciplinespecific databases, drawn by the H.P. University Shimla-5, through committee(s) of subject experts and ISBN/ ISSN experts: (a) a comprehensive list of National/ Regional level journals of quality in the concerned subject(s); and (b) a comprehensive list of Indian language journals / periodicals/ official publication volumes of language bodies and upload them on the University website which are to be updated periodically. The Govt. of Himachal Pradesh will consider such comprehensive lists drawn by the H.P. University (mentioned under (a) and (b) above) for necessary consideration for all Colleges. (ii) In respect of Indian language publications, equivalence in quality shall be prescribed for colleges located in a State by a Co-ordination Committee of experts to be constituted by the Chancellor of the H.P. University, and will be considered by the Govt. of Himachal Pradesh for all Colleges. (iii) At the time of assessing the quality of publications of the candidates during their appointments / promotions, the selection committees shall have to be provided with the above two lists which could be considered by the selection committees along with the other discipline-specific databases, or issue will be attended by the selection committee as per directions of the Govt. from time to time. (iv) The UGC shall constitute a Committee as soon as practicable, in so far as acceptability of the (list of ) Indian Language journals so developed by Universities / States, to arrive at equivalence in quality of such publications with other wise accepted and recognised journals. To be adopted prospectively The process of selection of Associate Professor should involve inviting the bio-data with the duly filled Performance Based Appraisal System (PBAS) Proforma developed by the Department of Higher Education in respect of Govt. Colleges in Himachal Pradesh, based on the API criteria provided in this Regulation and template separately provided. Without prejudice, to the requirements provided for selection of Associate Professor under this
6 Regulation, the prescription of research publication for promotion from the post of Assistant Professor to Associate Professor in colleges shall be as follows: (a) (b) (c) For those who possess a Ph.D degree, a minimum of one publication made during the period of service as Assistant Professor; For those with a M.Phil Degree, a minimum of two publications made during the period of service as Assistant Professor; For those without Ph.D or M.Phil degree, at least three publications during the period of service as Assistant Professor. Provided further that such publications shall be provided to the subject experts for assessment before the interview and the evaluation score of the publications provided by the experts shall be factored into the weightage scores while finalising the outcome of selection by the selection committee The process of selection of Principal (Colleges) shall involve inviting the bio-data with dully filled Performance Based Appraisal System (PBAS) Proforma developed by the Department of Higher Education for teachers in all Govt. Colleges, based on the API criteria based PBAS set out in this Regulation and reprints of five major publications of the candidates. Provided that such publications submitted by the candidate shall have been published subsequent to the period from which the teacher was placed in the Assistant Professor stage- II The Academic Performance Indicator (API) scoring system in the process of selection of Principal ( both direct as well as promotion ) in Govt. Colleges of Himachal Pradesh. In addition, the selection committee shall assess the following dimensions with the weightages given below: a. Assessment of aptitude for teaching, research and administration(20%); b. Ability to communicate clearly and effectively(10%); c. Ability to plan institutional programmes, analyze, discuss curriculum development, research support and college development / administration(20%); d. Ability to deliver lecture programmes to be assessed by requiring the candidate to participate in a group discussion or exposure to a class room situation by a lecture(10%); and e. Analysis of the merits and credentials of the candidates on the basis of the Performance Based Appraisal System (PBAS) Proforma developed by the Department of Higher Education based on these Regulations (deduced to 40% of the total API score). Provided further that such publications shall be provided to the subject experts for assessment before the interview and the evaluation of the publications by the experts shall be factored into the weightage scores while finalising the outcome of selection In the selection process for posts involving different nature of responsibilities in certain disciplines / areas, such as Music, Physical education and Library, greater emphasis may be laid on the nature of deliverables indicated against each of the posts in these Regulations which shall be considered while developing the API based PBAS Proforma by the Department of Higher Education for CAS promotions The Internal Quality Assurance Cell (IQAC) shall be established in all the Govt. Colleges of Himachal Pradesh, as per the UGC/ National Assessment Accreditation Council (NAAC) guidelines with the Principal, as Chairperson. The IQAC shall act as the documentation and record-keeping cell for the institution. The IQAC may also introduce, wherever feasible, the
7 7.1.0 While the API student feedback system as per the NAAC guidelines on institutional parameters without incorporating the component of students assessment of individual teachers. (a) Tables I, II and III of Appendix III are applicable to the selection of Associate Professors/ Assistant Professors in colleges: (b) Table IV, V, and VI of Appendix III are applicable to Associate Professors / Assistant Professors of Physical Education; and (c) Tables VII, VIII and IX of Appendix III are applicable to College Librarians (UGC Scale) for both direct recruitment as well as Career Advancement Promotions. The ratio / percentage of minimum requirement of category-wise API Score as given in these Tables of Appendix-III for each category of college teachers and equivalent cadres (Teachers in Physical Education & College Librarian ) only The minimum norms of Selection Committees and Selection Procedures as well as API score requirements for the above cadres, either through direct recruitment or through Career Advancement Schemes Regulations, shall be similar. However, since teachers recruited directly can be from different backgrounds and institutions, Table II(c) of Appendix III provides norms for direct recruitment of teachers in Govt. Colleges, to different cadres, while Tables II(b), provides norms for CAS promotions of teachers and librarian in colleges, which accommodate these differences In order to remedy the difficulties of collecting retrospective information (as the Government has adopted the API and PBAS of UGC Regulations 2010 on 6 th June 2011) and to facilitate the implementation of these regulations from 1 st July 2010, in the CAS Promotion, the API base PBAS will be progressively and prospectively rolled out. Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these tables is to be implemented for one year, initially based on the existing systems in colleges for one year only with the minimum annual scores as depicted in Table II (b) for college teachers. For physical education teacher and College Librarian (UGC Scale) as depicted in Table V(b) and Table VIII (b) respectively. This annualised API scores can then be compounded progressively as and when the teacher becomes eligible for CAS promotion to the next cadre. Thus, if a teacher is considered for CAS promotion in 2011 (who is due for promotion under CAS w.e.f. 1 st July 2010 to 31 st December 2010), one year API scores for the academic year alone will be required for assessment. In case of a teacher being considered for CAS promotion in 2012 (who is due for promotion under CAS w.e.f to ), two years average of API scores for these categories will be required for assessment and so on leading progressively for the complete assessment period. For Category III (research and academic contributions), API scores for this category will be applied for the entire assessment period A teacher who wishes to be considered for promotion under CAS may submit in writing to the college, with three months in advance of the due date, that he/ she fulfils all qualifications under CAS and submit to the college the Performance Based Appraisal System Proforma as evolved by the Department of Higher Education dully supported by all credentials as per the API guidelines set out in these Regulations. In order to avoid delays in holding Selection Committee meetings in various positions under CAS, the College / Department of Higher Education should immediately initiate the process of screening / selection, and shall complete the process within six to nine months from the date of application. Further, in order to avoid any hardships, candidates who fulfill all other criteria mentioned in these Regulations, as on 30 th June 2010 and till the date on which this Regulation is notified, can be considered for promotion from the date, on or after 30 th June 2010, on which they fulfill these eligibility conditions, provided as mentioned above Candidates who do not fulfill the minimum score requirement under the API Scoring System proposed in the Regulations as per Tables II ( b ) of Appendix III or those who obtain less than
8 50% in the expert assessment of the selection process will have to be re-assessed only after a minimum period of one year. The date of promotion shall be the date on which he/ she has successfully got re-assessed The Selection Committee specifications as delineated in Clauses 5.3.0, 6.0.0, & are applicable to all direct recruitments of Faculty Positions and Career Advancement promotions of Assistant Professor to Associate Professor CAS promotions from a lower grade to a higher grade of Assistant Professor shall be conducted by a SELECTION-CUM-DEPARTMENTAL PROMOTION COMMITTEE after due screening process undertaken by Screening-cum-Evaluation Committee, adhering to the criteria laid out in these Regulations as API score in PBAS in the Tables of Appendix-III. Selection-cum-Departmental Promotion Committee for Govt College Teachers ( including Physical Education ) and College Librarians in UGC Scale shall be as mentioned below:- i Secretary ( Education )to the Govt of Himachal Pradesh. ii Director of Higher Education, Himachal Pradesh. iii. Two members to be decided by the Secretary (Education) to the Govt. of Himachal Pradesh. iv Subject Experts (Three for promotions as Professors & Principals and Two for all other cadres promotions of teachers and College librarians). The quorum for this committee shall be Five including the two subject expert The Screening cum Evaluation Committee for CAS promotion in respect of teachers in Govt. Colleges : Assistant Professors / equivalent cadres in College Librarians (UGC Scale) / Assistant Professor (Physical Education) from one AGP to the other higher AGP shall consist of: 1. The Director of Higher Education 2. The Principal of the College or One Principal ( Govt. Colleges) as nominee of the Director of Higher Education or Joint Director (Colleges) at the Directorate. 3. Two subject experts in the concerned subject nominated by the Vice Chancellor from the University panel of experts The quorum for these committees in colleges shall be three including the one subject expert. The above committee shall also be the Screening-cum-Evaluation committee for CAS promotions of i) Assistant Professor to Associate Professor. ii) Associate Professor to College Principal The Screening cum Evaluation Committee on verification / evaluation of API score secured by the candidate through the PBAS methodology designed by the Department of Higher Education based on these Regulations and as per the minimum requirement specified: (a) in Tables II and III for each of the cadre of Assistant Professor; (b) in Tables V and VI for each of the cadres of teachers in Physical Education (c) in Tables VIII and IX for each of the cadre of college Librarians shall recommend to the Govt. of Himachal Pradesh about the suitability for the promotion of the candidate(s) under CAS for implementation.
9 All the selection procedures outlined above, shall be completed on the day of the selection committee meeting, wherein the minutes are recorded along with PBAS scoring Proforma and recommendation made on the basis merit and duly signed by all members of the selection committee in the minutes CAS promotions being a personal promotion to the incumbent teacher holding a substantive sanctioned post, on superannuation of the individual incumbent, the said post shall revert back to its original cadre The incumbent teacher must be on the roll and active service of the Govt. Colleges of Himachal Pradesh on the date of consideration by the Selection Committee for Selection / CAS promotion Candidates shall offer themselves for assessment for promotion / placement under CAS, if they fulfil the minimum API scores indicated in the appropriate API system tables by submitting an application and the required PBAS Proforma. They can do so three months before the due date if they consider themselves eligible. The eligible candidates may send their application for CAS promotions till 31 st March of every year to the Directorate of Higher Education through the Principal concerned. The Screening Committee (under clause 7.3.5) at the Directorate level will consider these applications and will send proposal in respect of all eligible candidates to the Govt. well before 31 st July every year. The Govt. will consider the DPC once in a year, preferably in the month of September / October every year In the final assessment, if the candidates do not either fulfill the minimum API scores in the criteria as per PBAS Proforma or obtain less than 50% in expert assessment, wherever applicable, such candidates will be reassessed only after a minimum period of one year (a) If a candidate applies for promotion on completion of the minimum eligibility period and is successful, the date of promotion will be from that of minimum period of eligibility. (b) If, however, the candidates find that he/ she fulfils the eligibility conditions at a later date and applies on that date and is successful, his / her promotion will be effected form that date of application fulfilling the criteria. (c) If the candidate does not succeed in the first assessment, but succeeds in the eventual assessment, his/ her promotion will be deemed to be from the later date of successful assessment STAGES OF PROMOTION UNDER CAREER ADVANCEMENT SCHEME OF INCUMBENT AND NEWLY APPOINTED ASSISTANT PROFESSORS / ASSOCIATE PROFESSORS ( in respect of all subjects including Physical Education) Entry level Assistant Professors (in all subjects including Physical Education, Stage 1) would be eligible for promotion under the Career Advancement Scheme (CAS) through two successive stages (stage 2 and stage 3), provided they are assessed to fulfil the eligibility and performance criteria as laid out in clause of this Regulation An entry level Assistant Professor (in all subjects including Physical Education), possessing Ph.D Degree in the relevant discipline shall be eligible, for moving to the next higher grade (stage 2) after completion of four years teaching / service as Assistant Professor An entry level Assistant Professor (in all subjects including Physical Education) possessing M.Phil Degree or post-graduate Degree in Professional courses, approved by the relevant statutory body, such as LL.M / M.Tech. etc. shall be eligible for the next higher grade (stage 2) after completion of five years teaching / service as Assistant Professor An entry level Assistant Professor (in all subjects including Physical Education) who does not have Ph.D or M.Phil, or a Master s Degree in the relevant professional course, shall be eligible
10 for the next higher grade (stage 2) only after completion of six years teaching / service as Assistant Professor The upward movement from the entry level grade (stage 1) to the next higher grade (stage 2) for all Assistant Professors (in all subjects including Physical Education ) shall be subject to their satisfying the API based PBAS conditions laid down by the UGC in this Regulation Assistant Professors (in all subjects including Physical Education) who have completed five years of teaching /service in the second grade (stage 2) shall be eligible, subject to meeting the API based PBAS requirements laid down by these Regulations, to move up next higher grade (stage 3) Assistant Professors (in all subjects including Physical Education) completing three years of teaching / service in third grade (stage 3) shall be eligible, subject to the qualifying conditions and the API based PBAS requirements prescribed by these Regulations, to move to the next higher grade (stage 4) and to be designated as Associate Professor STAGES OF PROMOTION UNDER THE CAREER ADVANCEMENT SCHEME FOR COLLEGE LIBRARIANS College Librarian (UGC Scale) in the entry level grade, possessing Ph.D in Library Science, after completing service of four years in the lowest grade, if otherwise eligible as per API scoring system and PBAS methodology laid down by the UGC in these Regulations, shall be eligible for the higher grade (stage 2) College Librarian (UGC Scale) in the entry level grade, not possessing Ph.D but only M.Phil in library science, after completing service of five years in the lowest grade, if otherwise eligible as per API scoring system and PBAS methodology laid down by the UGC in these Regulations, shall become eligible for the next higher grade (stage 2) College Librarian (UGC Scale) in the entry level grade, without the relevant Ph.D or M.Phil after completing six years in the lowest grade, if otherwise eligible as per API scoring system and PBAS methodology laid down by the UGC in these Regulations, shall become eligible for the next higher grade (stage 2) On completion of service of five years as College Librarian (Sr.Scale) shall be eligible for the next higher grade (stage 3), subject to their fulfilling other conditions of eligibility as per API scoring system based PBAS methodology laid down for CAS promotion in these Regulations. They shall be designated as College Librarian (Selection Grade) After completing three years in the above grade, College Librarians (selection grade) shall move to the next higher grade (stage 4), subject to fulfilling other conditions of eligibility as per API scoring system and PBAS methodology laid down for CAS promotion in these Regulations STAGES OF PROMOTION UNDER CAREER ADVANCEMENT SCHEME FOR ASSISTANT PROFESSOR OF PHYSICAL EDUCATION Stages of promotion shall be as mentioned under clause to of this Regulation The Schedule annexed to these Regulations (as APPENDIX-II) outlines the Pay scales, Designations and stages of promotions under CAS of incumbent and newly appointed teachers and equivalent positions (in all subjects including Physical Education) and equivalent positions in Library in Govt. Colleges whose maintenance expenditure is met by the Govt. of Himachal Pradesh under various provisions of Govt. notifications from time to time DEPARTMENTAL EXAMINATION, ORIENTATION & REFRESHER COURSES AND PARTICIPATION IN SEMINARS / SYMPOSIUMS / WORKSHOPS / CONFERENCES etc Every teacher as well as non teaching staff of equivalent cadres considered for appointment and posting in the Govt. Colleges of Himachal Pradesh shall have to qualify the departmental
11 examination as per rules, norms and policies of the notified by the Govt. of Himachal Pradesh from time to time. Consideration of all cases of teachers and equivalent cadres in Govt. Colleges for movement into higher stage with AGP of Rs. 9000/- (i.e. from Assistant Professor to Associate Professor stage under provisions of CAS) and above by the Govt. of Himachal Pradesh shall be subject to the condition that the concerned Govt. servant has qualified the Departmental Examination on the date of such consideration Every teacher as well as non teaching staff of equivalent cadres considered for appointment and posting in the College of Himachal Pradesh shall have to attend, complete and qualify requisite number of Orientation Courses and Refresher Courses of specified duration as per the essential conditions well mentioned in these regulations as well as in accordance with the rules, norms and policies of the notified by the Govt. of Himachal Pradesh from time to time Participation of relatively new teachers and other equivalent cadres in OC programmes will be encouraged by the Government keeping in view that the academics in colleges is not affected adversely. Teachers and equivalent cadres shall avail the very first opportunity available to them, for participating in OC programmes, preferably during the lean academic period of the year i.e period w.e.f. 1 st January to 30 th June every year Similarly to strengthen the knowledge of the teachers and to enrich their awareness with the latest updations in the subject content and techniques, the participation of teachers and equivalent cadres in Govt. Colleges in RC programmes shall be considered favourably by the Government as and when Refresher Courses in various subjects are organized by ASC of HP University or by ASC of other Universities outside the State Interested teachers or equivalent cadres in Govt. Colleges who already completed their requisite number RC programmes for moving to next stage of higher AGP, may be allowed to participate in one additional RC programme to increase their teaching skills, after a laps of minimum period of three years from the date of last Refresher Course attended The teachers in Govt. Colleges, undertaking research work and projects, shall be encouraged for participation and presenting research papers in Seminars / Symposiums / Workshops / Conferences etc. and the permission shall be accorded by the Govt. for the following durations :- i) Maximum 14 days in a year (for participation and presenting papers) NOC for participation for the above duration in various academic programmes shall be given by the Government subject to the conditions :- a. that copy of the acceptance later for the paper issued by the organising institute / organisation shall be submitted to the Government (through proper channel) by the concerned teacher or equivalent cadres for obtaining NOC. b. that certificate of participation shall be submitted by the participant to the Principal of the college on returning back after the proposed participation. c. with regard to such participation(s) by teachers or equivalent cadres, 14 days in a year would be allowed as special leave to teachers and other equivalent cadres for under taking research work, projects and presentation of papers which is essential for the award of higher scales under CAS and no special leave will be granted for other purpose except in special circumstances in sports and other curricular activities of national / international meets, which are sponsored by the recognized Govt. organizations, like YSS through Government / Higher Education Department. No TA/DA or any financial assistance will be provided by the Government for this purpose Counting of the previous regular service shall be only as per norms and policies notified by the Govt. from time to time. Counting of the previous regular service, whether national or international, as Assistant Professor, Associate Professor or Professor of equivalent in a University, College, National
12 Laboratories or other scientific / professional Organisations such as the CSIR, ICAR, DRDO, UGC, ICSSR, ICHR, IGMR, DBT, etc. shall not be counted for direct recruitment of a teacher as Assistant Professor, Principal (25% of cadre strength ) & College Librarian (UGC Scale) and for promotion under CAS of a teacher as Assistant Professor, Associate Professor, Professor, Principal (75% of cadre strength)and College Librarian (UGC Scale) or any other nomenclature these posts are described as per Appendix-III, Table No. II, merely on the basis of instructions issued by the MHRD or recommended by UGC. Counting of the previous regular service shall strictly be subject to the adoption of such instructions/ recommendations by the Govt. of Himachal Pradesh and shall be according to the norms and policies notified by the Govt. from time to time PERIOD OF PROBATION AND CONFIRMATION Regarding minimum period of probation and confirmation in respect of all teachers and equivalent cadre in Govt. Colleges shall be governed as per R&P Rules or Govt. norms and policies notified by Govt. of Himachal Pradesh from time to time CREATION AND FILLING UP OF TEACHING POSTS Creation and filling up of teaching posts shall be as per present statutory provisions of creation of posts with explicit prior permission of the Govt. of Himachal Pradesh to be followed The procedure for filling up of teaching posts with regard to advertisement, minimum qualifications, selection etc. shall be as prescribed under these Regulations and / or as approved / as per norms and policies APPOINTMENTS ON CONTRACT BASIS As per norms and policies notified by the Govt. of Himachal Pradesh from time to time TEACHING DAYS Govt. Colleges must adopt at least 180 working days. i.e. there should be a minimum of 30 weeks of actual teaching in a 6 day week and 12 weeks may be devoted to admission and examination activities, and non-instructional days for co-curricular, sports, college day, etc. The vacation schedule and various public holidays shall be as per Govt. notification from time to time. The above is summarized as follows: Categoriza tion Teaching and Learning Process. Vacation period Number of weeks: 6 Day a week pattern Colleges 30 (180 days) weeks. Total Vacation = 60 days
13 WORK LOAD The workload of the teachers in full employment should not be less than 40 hours a week for 30 working weeks (180 teaching days) in an academic year. Apart from the teaching assignments, extra duties for completing forty hours workload, per week, shall be assigned by the Principal (in consultation with the concerned teachers) to all teachers and equivalent cadre in Govt. Colleges as per API requirements and PBAS methodology. Also as Govt. employees, all teachers and equivalent cadres in Govt. Colleges shall be covered under Govt. directions regarding workload and teaching assignments, from time to time SERVICE AGREEMENT AND FIXING OF SENIORITY As per norms and policies notified / adopted by Govt. of Himachal Pradesh from time to time The self-appraisal or linked Performance Based Appraisal System (PBAS) methodology shall form part of the service agreement / record Inter-se seniority between the direct recruited and teachers promoted under CAS shall be as per norms and policies notified by Govt. of Himachal Pradesh from time to time CODE OF PROFESSIONAL ETHICS I. TEACHERS AND THEIR RSSPONSIBILITIES: Whoever adopts teaching as a profession assumes the obligation to conduct himself / herself in accordance with the ideal of the profession. A teacher is constantly under the scrutiny of his students and the society at large. Therefore, every teacher should see that there is no incompatibility between his precepts and practice. The national ideals of education which have already been set forth and which he/she should seek to inculcate among students must be his/ her own ideals. The profession further requires that the teacher should be calm, patient and communicative by temperament and amiable in disposition. Teachers should: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) II. Adhere to a responsible pattern of conduct and demeanor expected of them by the community; Manage their private affairs in a manner consistent with the dignity of the profession; Seek to make professional growth continuous through study and research; Express free and frank opinion by participation at professional meetings, seminars, conferences etc. towards the contribution of knowledge; Maintain active membership of professional organisations and strive to improve education and profession through them; Perform their duties in the form of teaching, tutorial, practical, seminar and research work conscientiously and with dedication; Co-operate and assist in carrying out functions relating to the educational responsibilities of the college and the university such as: assisting in appraising applications for admission, advising and counseling students as well as assisting the conduct of university and college examinations, including supervision, invigilation and evaluation; and Participate in extension, co-curricular and extra-curricular activities including community service. TEACHERS AND THE STUDENTS Teachers should: (i) (ii) (iii) Respect the right and dignity of the student in expressing his/ her opinion; Deal justly and impartially with students regardless of their religion, Caste, political, economic, social and physical characteristics; Recognize the difference in aptitude and capabilities among students and strive to meet their individual needs;
14 (iv) (v) (vi) (vii) (viii) (ix) Encourage students to improve their attainments, develop their personalities and at the same time contribute to community welfare; Inculcate among students scientific outlook and respect for physical labour and ideals of democracy, patriotism and peace; Be affectionate to the students and not behave in a vindictive manner towards any of them for any reason. Pay attention to only the attainment of the student in the assessment of merit; Make themselves available to the students even beyond their class hours and help and guide students without any remuneration or reward; Aid students to develop an understanding of our national heritage and national goals; and (x) Refrain from inciting students against other students, colleagues or administration. III. TEACHERS AND COLLEAGUES Teachers should: (i) (ii) (iii) (iv) Treat other members of the profession in the same manner as they themselves wish to be treated; Speak respectfully of other teachers and render assistance for professional betterment; Refrain from lodging unsubstantiated allegations against colleagues to higher authorities; and Refrain from allowing considerations of caste, creed, religion, race or sex in their professional endeavour. IV. TEACHERS AND AUTHORITIES: Teachers should: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Discharge their professional responsibilities according to the existing rules and adhere to procedures and methods consistent with their profession in initiating steps through their own institutional bodies and / or, professional organizations for change of any such rule detrimental to the professional interest; Refrain from undertaking any other employment and commitment including private tuitions and coaching classes which are likely to interfere with their professional responsibilities; Co-operate in the formulation of policies of the institution by accepting various offices and discharge responsibilities which such offices may demand; Co-operate through their organisations in the formulation of policies of the other institutions and accept offices; Co-operate with the authorities for the betterment of the institutions keeping in view the interest and in conformity with dignity of the profession; Should adhere to the conditions of contract; Give and expect due notice before a change of position is made; and Refrain from availing themselves of leave except on unavoidable grounds and as far as practicable with prior intimation, keeping in view their particular responsibility for completion of academic schedule. V. TEACHERS AND NON-TEACHING STAFF: (i) (ii) Teachers should treat the non-teaching staff as colleagues and equal partners in a cooperative undertaking, within every educational institution; and Teachers should help in the function of joint staff-councils covering both teachers and the non teaching staff. VI. TEACHERS AND GUARDIANS: Teachers should:
15 i. Try to see through teachers bodies and organisations, that institutions maintain contact with the guardians, their students, send reports of their performance to the guardians whenever necessary and meet the guardians in meetings convened for the purpose for mutual exchange of ideas and for the benefit of the institution. VII. TEACHERS AND SOCIETY Teachers should: (i) (ii) (iii) (iv) (v) Recognize that education is a public service and strive to keep the public informed of the educational programmes which are being provided; Work to improve education in the community and strengthen the community s moral and intellectual life; Be aware of social problems and take part in such activities as would be conducive to the progress of society and hence the country as a whole; Perform the duties of citizenship, participate in community activities and shoulder responsibilities of public offices; Refrain from taking part in or subscribing to or assisting in any way activities which tend to promote feeling of hatred or enmity among different communities, religions or linguistic groups but actively work for National Integration.
16 GOVERNMENT OF HIMACHAL PRADESH HIGHER EDUCATION DEPARTMENT (Hr. EDUCATION A-SECTION) No. EDN-A-B(7)-2/2008 Shimla-2 15th October, 2009 NOTIFICATION APPENDIX-I In pursuance of the recommendations of the University Grants Commission, the Governor, Himachal Pradesh is pleased to revise the scales of pay of teachers and equivalent cadres in H.P. University, Government Degree colleges, Government Sanskrit Colleges and Directorate of Higher Education (Colleges) in the state with effect from 1st January, 2006, as per the details given below:
18 (ii) The Fitment Tables (Table No. 1 to 6) for fixation of pay of the existing incumbents, who are in position as on , in various categories of posts as indicated in the Tables, are appended to this communication as Annexure-I. (iii) The payment will be made after taking an undertaking from the existing incumbents to the effect that the excess amount, if any, made on account of incorrect fixation of pay in the pay band or AGP, shall be adjusted against the future payments due. (iv) The pay in the revised scale shall be payable in cash with effect from 1st Sept., The arrears for the period from 1st January, 2006 to 31stAug 2009 will be paid in such manner and at such time as may be decided by the Government. 2. The revised pay scales are applicable to the teachers and equivalent cadres of the H.P. University, Government Colleges, Government Sanskrit Colleges and the Directorate of Higher Education (Colleges) only. 3. The Revised Pay Scales, Pay Structure, Eligibility, Career Advancement Scheme and Service Conditions are appended to this communication as Annexure II. 4. The revised scales are not applicable in the case of Chaudhary Sarwan Kumar HP Krishi Vishvavidyalaya, Palampur and Dr. Y.S. Parmar University of Horticulture & Forestry, Nauni Distt. Solan, Medical Colleges, Veterinary Science Technical and Engineering College (s) in the Pradesh. 5. Necessary amendment in the statues, rules and regulations, etc. will be made by the University /Government, where called for. 6. Draft regulation regarding post of Professors in Government Colleges will be finalized later on. 7. Other terms and conditions of service of teachers shall be the same as may be notified by the State Govt. or specified by way of Regulations incorporating the approved pay scales and other related conditions by the H.P. University / State Govt. on the lines of existing scheme(s). 8. Regular and systematic appraisal of performance of teachers is to be an essential element in the management of education and this has been taken into account in the designing for the career development of teachers. Till the State Government formulates the guidelines for evaluation of performance of teachers, as per policy to be framed by the UGC and become operative the existing screening mechanism/selection procedure prescribed by the Universities concerned/state Government will apply to all the placements/ promotions. 9. All teachers and equivalent cadres shall observe the code of professional ethics recommended by the UGC and as laid down by the State Govt. 10. All other service conditions of University and College teachers and equivalent cadres will continue to be governed by the existing rules/instructions of the State Govt. 11. The State Govt. may change any of the above conditions of its own or on the recommendations of the UGC/Government of India. 12. The age of superannuation of the teaching personnel and other equivalent cadres shall remain unchanged. 13. The Interim Relief already allowed to the employees covered by UGC Scales from time to time, shall be adjusted in the Revised pay and the employees shall be entitled to draw only
19 the additional amount on account of the Revised pay and the emoluments being drawn on the corresponding date. In case, emoluments in the Revised Pay structure becomes lower than the emoluments being drawn on the corresponding date, due to payment of Interim Relief, the extra amount, if any, shall be adjusted against the Pay Arrears of the concerned employees. This issues with the prior concurrence of the Finance Department vide their File No.Fin (PR)B(7)-4/ dated By Order, P.C. DHIMAN, Principal Secretary.
20 ANNEXURE-II Revised pay scale, pay structure, eligibility, career advancement scheme and service conditions. 1. General : (i) No one shall be eligible to be appointed, promoted or designated as Professor, unless he or she possesses a Ph.D. and satisfies other academic conditions, as laid down by the University Grants Commission (UGC) from time to time. This shall, however, not affect those who are already designated as Professor. (ii) The pay of teachers and equivalent positions in University and Colleges shall be fixed according to their designations in two pay bands of Rs and Rs with appropriate Academic Grade Pay (AGP in short). Each Pay Band shall
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